IMPA London 2016 - Exhibition & Conference

2016 Exhibitors Handbook

Overview

Welcome exhibitors! The handbook is the place where you will fine all you need to make this year's exhibition your success.

Please make sure you download the exhibitor exhibitors key information pack as a complement to this section.

Preparing your stand at IMPA London 2016

The event organisers want to make your participation at IMPA London successful, trouble free and as easy as possible for you to attend. We have taken time to consider your needs at every stage and we want to assure you that we will make every effort to assist you with any special requests or individual assistance that you may need.

The event organisers can be reached via the contact details below and please feel free to ask any questions at any time.

Telephone: +44 (0) 1206 798900
1st point of contact email: Operations Manager - Nicole Roberts - .(JavaScript must be enabled to view this email address)

About the venue

The QEII Conference Centre is one of London’s leading exhibition and conference venues. It is a modern purpose-built building that occupies an enviable location in the heart of Westminster.

For further information please visit the QEII website.

There are five floors of exhibition and conference space at QEII, IMPA London 2016 occupies the following areas:-

Ground floor

Reception and welcome desks, conference registration, security and cloakrooms, lifts to other floors.

Second Floor

The second floor will not be used for IMPA London.

Third Floor

The IMPA London Exhibition occupies the entire third floor, making use of the Fleming, Whittle and Benjamin Britten halls.  The glass-fronted Benjamin Britten hall offers a stunning view across Westminster, while the Fleming and Whittle halls combine to create a single room that caters for more than 120 exhibitors.

Fourth Floor

The IMPA London Conference takes place on the fourth floor in the Westminster Room. Catering facilities will be available in the St. James Room. In addition a number of smaller rooms and suites will be used for company presentations and seminars.

Fifth Floor

The fifth floor will not be used for IMPA London.

Finding your way around the QEII.

The QEII exhibition and conference centre is based in the heart of Westminster the address is as follows:-

The Queen Elizabeth II Conference Centre
Broad Sanctuary
Westminster
London
SW1P 3EE

Telephone: +44 (0) 20 7222 5000

Arriving by car

There are a number of car parks close to the venue which are within walking distance. Details of these car parks can be found on this link.

Limited space at the venue for drop off of stand materials - no waiting is allowed.

A goods lift is available -

  • Width 2.15 metres
  • Width at door opening: 1.6 metres
  • Depth: 1.7 metres
  • Height: 2.2 metres
  • Height at door opening: 2.05 metres
  • Loading: 2,000 kilos

Exhibitors/Stand builders are advised to contact the exhibition office to advise should they be bringing their own stand materials to be allocated a time slot to use the lift facilities.

Additional information about the location can be found here

Access For Disabled Persons

The Centre has nine passenger lifts, all of which are large enough to accommodate a wheelchair and incorporate audio/voice announcements. One of these is a fireman’s lift that can be used in the event of an evacuation.

There are eight accessible toilet facilities throughout the Centre. These are equipped with emergency alarms and can be accessed from function rooms by using lifts where necessary.

There is no fixed seating at the Centre, therefore wheelchair spaces can be positioned anywhere in the meeting rooms. In addition, all corridors are wide enough for wheelchair access.

A wheelchair ramp can be fitted to the stage for larger meeting areas and a portable wheelchair lift can be used to provide access to the stage in smaller meeting areas.

Car Parking

Disabled delegates arriving at the Centre in a vehicle with a disabled badge displayed will be allowed to park on the forecourt of the building. Taxis and other vehicles will also be allowed on to the forecourt to enable disabled passengers to disembark more easily.

There is a ramp from the forecourt which leads to the front doors and is wide enough for easy wheelchair access.

Guide Dogs

Guide dogs, hearing dogs and other assistance dogs are welcome at the Centre.

What to expect when you arrive at the QEII conference Centre

Staff from the event organisers will meet exhibitors, staff will be situated throughout the venue at all times and exhibitors will be provided of details of the event organisers office well in advance of the event.

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